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Administrative Coordinator

Submit Cover Letter and Resume to by October 16th

The Montclair Fund for Educational Excellence (MFEE) seeks an administrative coordinator to execute key management tasks for the organization. MFEE is a local education fund that operates three grant-making programs, runs multiple fundraising events and campaigns, and coordinates broad educational initiatives. The organization is looking for a strong multi-tasker who can execute the administrative tasks associated with all organizational functions. The ideal candidate is detail-oriented, has a strong ability to multi-task, and brings an eager spirit to learn new skills and assist where needed.

The administrative coordinator will report directly to the Executive Director.  MFEE consists of two directors in addition to the Executive Director, and has an active Board of Directors. The administrative coordinator will work closely with the entire team to provide support as needed. 

To learn more about MFEE’s work, please browse through this site.

Submit resume and cover letter to: by October 16, 2020. Applications without a cover letter will not be considered. Applications will not be accepted by phone or mail.

Primary Responsibilities:

  • Maintain the organization’s financial data using Quickbooks.
  • Manage general office administrative needs, such as ordering office supplies, maintaining files, and managing mail.
  • Work closely with the Executive Director to track donor relationships, including preparing and managing donor acknowledgement letters.
  • Maintain database of donor and grantee activities.
  • Provide administrative support for grants-giving process, including: assist with grant submission, disbursement, and materials ordering.
  • Provide administrative support for fundraising campaigns, special events, and additional development and administrative support to Executive Director, as needed.
  • Provide additional marketing and events support to MFEE Communications Director, as needed.
  • Provide additional outreach support to MFEE Innovative Programs Director, as needed.
  • Provide additional administrative support to the Board of Trustees, as needed.


  • High school diploma, GED, or some college. Minimum 1-2 years relevant experience. 
  • Experience using Quickbooks, Google G Suite, Excel, and Zoom. 
  • Ability to learn new software. Strong organizational, writing, and communication skills.
  • Ability and enthusiasm to work collaboratively in a team environment.

SALARY: $12,500

Based on qualifications and experience. The position does not include benefits. The position is for 15 hours/week. Schedule is flexible, but the 15 hours must be during normal business hours (M-F, 9-5).

The position is currently primarily remote, with some in-person training required during onboarding (complying with all recommended safety practices). MFEE and its staff are typically based out of Montclair High School. MFEE will provide limited equipment necessary for remote work.   All interested candidates are encouraged to apply, regardless of personal access to technical equipment (computer, WiFi, printer, etc). 


MFEE is an equal opportunity employer. MFEE does not discriminate on the basis of race, color, religion, gender identity, gender expression, pregnancy, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, disability, or any other category protected by law. We strongly encourage and seek applications from women, people of color, members of the lesbian, gay, bisexual, and transgender communities as well as individuals who have attended Montclair Public Schools.


Submit Cover Letter and Resume to by October 16th